Information Systems Project Management for Time - myassignmenthelp

Question: Discuss about theInformation Systems Project Management for Time. Answer: Introduction The application of the appropriate concept and techniques of project management allows in the schematic and systematic development and progress of any undertaken project. Burke (2013) claimed that use of project management concepts helps in standard management and completion of the project within allocated budget, time and scope. In this report, the project for the development of information system has been considered for evaluation. Ten major concepts of project management have been considered for evaluating their applicability in the information system management. Further, the report aims at reflecting the practical application of the theories and concept within a project. Project Integration Management Larson and Gray (2013) have illustrated project integration management as process and plan used for ensuring the proper coordination and management of different activities within the project. In the process of project integration the activities and work required for the project are identified, defined and coordinated. Schwalbe (2015) showed that project integration management plan induces the seven significant process including project charter, management plan, execution planning, control plan, change plan and closure plan. In the information system management the application of project charter helps in evaluation the required scope, deliverables, and requirement of the information system. The implementation process including the planning, executing and monitoring are defined in the integration management plan. Project Scope Management According to Fleming and Koppelman (2016), the use of scope management helps in the identification of the detailed work and activities for the successful completion of a project. In the information system management plan, the identification of the required scope helps the project manager to evaluate the details of work and activities that needs to be done. Surveys and direct interview session with the project clients allows in defining the requirements, scope and expectation of the customer from the information system. The application of the work Breakdown Structure helped in providing the visualization and breakdown of the work and activities required for the information system management. Project Time Management Leach (2014) showed that successful delivery of every project is constrained by allowed time by the client. The project time management has been defined as procedure for efficiency managing the project scope and budget within the given time. In the information system management, scheduling of the activities has been done for easy management and control of the activities identified in the scope management plan. For the information system, the activities have been identified and the duration for completion has been estimated for allocating the resources. The use of activity sequence has allowed in determining the estimation of effort and duration for the completion. Project Cost Management Boud, Cohen and Sampson (2014) showed that the project cost management deals with the control and planning of the budget allocated for any project. An iterative approach has been considered for developing and updating the estimation of baseline and cost. During the cost management plan, funding, financing, budgeting and estimation of the cost required for the activities of information system management have been done. In addition to that, the concept of bottom up approach has been used for evaluating the cost requirement of the activities from the lower level. Further, regular determination of cost benefit analysis and payback period provided efficient procedure for monitoring and controlling the cost. Project Quality Management Quality for a project is specified by various criteria often included in SMART (Specific,Measurable,Attainable,Realistic, andTimely)objectives. The use of quality management plan deals with the identification of requires standard and characteristics that needs to be achieved for successful completion of the project. In the information system management, cost benefit analysis has been used for determining the scope baseline. Furthermore, Kaizen theory has been used for providing small improvement within the project for providing consistency in quality. In addition to that for controlling and monitoring the work flow and quality, pareto chart, histogram and fish bone diagram has been utilized. Project Human Resource Management The project team associated with any project for completion and integration are considered as one of the significant resources. Mir and Pinnington (2014) illustrated that one employees can work in more than one activity simultaneously for completion. In this project, the responsibility and allocation of the human resources with different activities has been done with the use of Microsoft Project Software. In order to define and elaborate the responsibility, RAM (Responsibility Assignment Matrix) has been applied. Moreover, a detailed communication plan has been developed for identifying the appropriate path for sharing relevant information. Project Communications Management Stakeholders associated with project can be both internal and external. In order to ensure the proper flow of information and facts a detailed communication plan needs to be developed. For the information system management project, a communication plan has been developed for identifying the appropriate path, time and reason for communication between the team members. Stakeholder register has been used for analyzing the communication requirement and communication tools. The application of communication plan allowed the project manager in defining and controlling the human resources and project activities. Project Risk Management The application of proper risk management plan helps in increasing the probability and impact of positive risks associated with the project (Martinelli and Milosevic 2016). The use of risk management allows in evaluating the opportunities through the avoidance of risks. For the information system management project, the various risks associated have been identified. Further, risks assessment matrix has been used for prioritizing ad evaluating the associated risks on the basis of impact and frequency of occurrence. In order to mitigate the risks associated, detailed risk mitigation plan has been developed highlighting the risk mitigation strategies and continuous monitoring. Project Procurement Management Procurement of various activities within a project defines outsourcing of the work from external contractors (Kerzner, 2017). The process of procurement management includes the managing and administration of the control and contracts developed for the procurement process. Information system management includes the procurement identification, control and selection of appropriate contractor for outsourcing the work. Bidder conferences have been conducted and the eligibility of the contractors has been evaluated based on evaluation technique. For managing the contracts, regular audit, inspection and documentation has been made. Project Stakeholder Management Phillips (2013) defined stakeholders as the group of people who are either directly or indirectly impacted by the development of the project. The expectation and decision of the stakeholders significantly impacts the progress and success of project. In information system management, the stakeholder register has been used for identification and analyzing the impact of the stakeholders on the project process. In this project, stakeholder management plan has been utilized for managing conflict, promoting activities, communication and engagement in the project. In addition to that, change request plan and issue log has been used for managing the engagement of the stakeholder in the project. Conclusion The application of the various concept of project management during the development of information system management provided proper monitoring and management of the project completion. In addition to that, the use of different project management concept and techniques has allowed the project team to efficiently manage the progress and work flow for the information system. References Boud, D., Cohen, R., Sampson, J. (Eds.). (2014).Peer learning in higher education: Learning from and with each other. Routledge. Burke, R. (2013). Project management: planning and control techniques.New Jersey, USA. Fleming, Q. W., Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute. Kerzner, H. (2017).Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley Sons. Larson, E. W., Gray, C. (2013).Project Management: The Managerial Process with MS Project. McGraw-Hill. Leach, L. P. (2014).Critical chain project management. Artech House. Martinelli, R. J., Milosevic, D. Z. (2016).Project management toolbox: tools and techniques for the practicing project manager. John Wiley Sons. Mir, F. A., Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success.International journal of project management,32(2), 202-217. Phillips, J. (2013).PMP, Project Management Professional (Certification Study Guides). McGraw-Hill Osborne Media. Schwalbe, K. (2015).Information technology project management. Cengage Learning.